Finance and Extra Appeals Committee

MANDATE

The basic duties of the finance and extra appeals committee are found at Section 463 and 464 of The Manual (2001).

FINANCE DUTIES

1. requesting from participants in the Conference fund such information as may be required in order to develop a budget for the ensuing calendar year for presentation to the annual meeting of Conference;

2. preparing a budget for the ensuing calendar year;

3. receiving, considering and recommending action on any proposed amendment to the Conference budget prior to the adoption of the amendment by the Conference or its Executive;

4. recommending to the Conference a basis of assessment of Presbyteries to meet the budget;

5. allocating annually the assessments to the Presbyteries and receiving their contributions;

6. overseeing the work of the accounts manager in making disbursements in accordance with the budget approved by Conference or otherwise as directed by its Executive;

7. overseeing accounts which shall be audited and presented to the annual meeting of Conference; interim financial statements shall be given as required by Conference or its Executive;

8. recommending for the approval of Conference second and later claims on the Conference fund in light of the mission priorities established from time to time by the Conference; operating expenses of the Conference and its committees shall have first claim on the Conference fund;

9. receiving and considering requests, and recommending allocations from trust or capital funds as may exist from time to time.

EXTRA APPEALS DUTIES

The finance and extra appeals committee is responsible for...

1. investigating thoroughly any proposal to solicit funds from the pastoral charges of more than one Presbytery within the Conference for any purpose other than the Mission and Service Fund;

2. acquainting itself with the financial demands already authorized within the Conference bounds, including within the Presbyteries concerned;

3. consulting the appropriate General Council staff and / or unit concerning an extra appeal proposal before advising the Conference or its Executive as to the necessity and relative worth of the proposal;

4. making recommendation to the Conference or its Executive regarding proposals for extra appeals; if the committee’s recommendation is for authorization of the appeal, it shall also recommend:

• the time for beginning the appeal;
• the time for completing the appeal;
• the possibility of combining the appeal with other appeals currently authorized, or to be recommended;
• the committee may also advise as to the organization required to conduct the appeal successfully.

Membership: chair or co-chairs
3 members
2 representatives from UCW
1 representative from each Presbytery
staff support: executive secretary’s appointee

Approved by Toronto Conference Executive - May 14, 1997
Revised by Toronto Conference Executive – May 9, 2001
Revised by Executive minutes, November 14, 2001, p.01/02 - 126